|
I. Organisation |
| ORG 100 |
Legislations (Omnibus Statute, resolutions, consensus,
etc.) |
ORG 101
|
Major studies (Capacity Study - future studies can be
numbered in consecutive order ) |
| ORG 120 |
Participation in UNDP |
| ORG 122 |
Channel of communications |
| ORG 122/1 |
-----With governments |
| ORG 122/2 |
-----With participating and executing agencies |
| ORG 123 |
Terminology |
| ORG 124 |
Management inspections |
| ORG 130 |
Cooperation and consultation |
| ORG 130/1 |
-----UN organs and offices (by organ or office) |
| ORG 130/2 |
-----Government (by ministry, if necessary) |
| ORG 130/3 |
-----Specialized agencies (by agency) |
| ORG 130/4 |
-----Organisations including universities and
firms |
| ORG 130/5 |
-----Regional development banks, multilateral organisations
outside UN |
| ORG 130/6 |
-----Individuals (alphabetically) |
|
Meetings and conferences |
| ORG 130/1/1 |
-----UN organs and offices |
| ORG 130/2/1 |
-----Governments |
| ORG 130/3/1 |
-----Specialized agencies |
| ORG 130/4/1 |
-----Organisations including universities and
firms |
| ORG 130/5/1 |
-----Regional development banks, multilateral organisations
outside UN |
|
-----Resident Representative |
| ORG 130/6/1 |
----------Global |
| ORG 130/6/1/1 |
----------Regional |
| ORG 130/6/1/2 |
----------Other |
| ORG 141 |
Machinery of the UNDP - organisation and
management |
| ORG 141/1 |
-----Administrator and Deputy Administrators |
| ORG 141/1/1 |
----------Report of the Administrator |
| ORG 141/2 |
-----Governing Council |
| ORG 141/21 |
----------Terms of reference and rules of
procedure |
| ORG 141/22 |
----------Appointment and election of members |
| ORG 141/23 |
----------Meetings |
| ORG 141/24 |
----------Representation at meetings (by
session) |
ORG 141/25
|
Committees and working parties (Working Group on Technical
Co-operation among Developing Countries, PWG and WGAFM) |
| ORG 141/26 |
Reports from |
| ORG 141/3 |
Inter-Agency Consultative Board (IACB) |
| ORG 141/31 |
-----Terms of reference and rules of procedure |
| ORG 141/32 |
-----Meetings |
| ORG 141/33 |
-----Reports from |
| ORG 142/1 |
Advisory Panel for Policy Planning (general) |
| ORG 142/11 |
-----Meetings (including reports, by session) |
| ORG 150 |
Conference planning |
| ORG 151 |
-----Preparation and distribution of documents |
| ORG 151/1 |
-----Governing Council |
| ORG 151/2 |
-----IACB |
|
|
|
II. Public Information Activities |
| PUB 171 |
Policy |
| PUB 171 CCPI |
Consultative Committee on Public Information |
| PUB 171/1 |
Letters from general public |
| PUB 171/2 |
Speaking engagements (speeches) |
| PUB 171/3 |
Publications (general) |
| PUB 171/31 |
-----Pre-Investment News |
| PUB 171/311 |
-----Pre-Investment News (covers
production) |
| PUB 171/314 |
-----Commitment |
PUB 171/32
|
Press (covers all aspects of news and features,
correspondences with agencies, OPI and UNIC through Resident
Representatives, etc.) |
| PUB 171/33 |
Individual publications "case files" by
publication/brochures |
| PUB 171/34 |
Special articles |
| PUB 171/4 |
Fuller reporting (general) |
| PUB 171/5 |
Audio and visual information |
| PUB 171/51 |
-----TV and films |
| PUB 171/52 |
-----Radio and recordings |
| PUB 171/53 |
-----Photographs |
| PUB 171/54 |
-----Displays and exhibits |
| PUB 171/55 |
-----Postage stamps and UN medals |
| PUB 171/6 |
Hospitality |
| PUB 171/7 |
Non-governmental organisations |
| PUB 171/8 |
Public information (including UN Day-Human Rights
Day) |
| PUB 171/9 |
Publication and sale (UN publications, project
descriptions, etc. ) |
|
|
FIN 210
|
III. Financial Administration and
Management |
| FIN 211 |
Financial control |
| FIN 211/1 |
-----Financial policies and procedures |
| FIN 211/2 |
-----Financial reports of the participating/executing
agencies |
FIN 211/3
|
-----Administrative and programme support services
(including budget estimates - Headquarters and by COs) |
| FIN 211/3/1 |
----------Budget control statement |
| FIN 211/4 |
-----Correspondence with external auditors |
| FIN 211/5 |
-----Correspondence with Internal Audit Service |
| FIN 211/6 |
-----Financial regulations and rules |
| FIN 211/7 |
-----Computer operations |
| FIN 211/8 |
-----Adjustments to indicative planning figures |
| FIN 211/9 |
-----UNDP financial year-end action |
| FIN 211/10 |
-----Agency flexibility arrangements (by
agency) |
| FIN 211/11 |
-----Remittance requests (by agency) |
| FIN 211/12 |
-----Cost sharing, UNDP-assisted projects |
| FIN 211/13 |
-----Field office IPF records |
| FIN 211/14 |
-----Standard costs reporting |
| FIN 211/15 |
-----Cost measurement system |
| FIN 212 |
Contributions |
| FIN 212/1 |
-----Pledging conference |
| FIN 212/2 |
-----Voluntary contributions from governments to
UNDP |
| FIN 212/2/1 |
-----Contributions from governments to other
organisations |
| FIN 212/3 |
-----Donations from private sources |
| FIN 212/4 |
-----Local costs - UNDP-assisted projects |
| FIN 212/4/1 |
-----Local costs - regular programme of
agencies |
| FIN 212/5 |
-----Negotiating Committee for Extra Budgetary
Funds |
| FIN 212/6 |
-----Cash counterpart contributions |
| FIN 212/7 |
-----Contributions in kind |
| FIN 212/8 |
-----Government contributions toward country office
expenditures |
FIN 212/9
|
-----Capital Development Fund -(Contributions from
governments and other sources) |
| FIN 212/10 |
-----Trust funds (general and policy) |
| FIN 212/10/1 |
----------UN trust funds administered by UNDP |
| FIN 212/10/2 |
----------UNDP trust funds |
| FIN 213 |
Handling and custody of funds |
| FIN 213/1 |
-----Banking arrangements |
| FIN 213/2 |
-----Operational reserve |
| FIN 213/3 |
-----Currency management |
| FIN 213/4 |
-----Investment and financial data (printed
material) |
| FIN 213/6 |
-----Stipend rates (general and by country) |
| FIN 213/7 |
-----Rates of exchange (general and by country) |
| FIN 213/8 |
-----Investments |
| FIN 213/9 |
-----Reimbursable loans |
| FIN 213/10 |
-----Field accounts |
| FIN 213/10/1 |
----------Accounting and payment instructions |
| FIN 213/10/2 |
----------Petty cash - stamp account |
| FIN 213/10/3 |
----------Auditors report/observation on field
accounts |
| FIN 213/13 |
-----Duty status summaries (salaries) |
| FIN 214 |
UNDP accounts |
| FIN 214/1 |
-----Central accounts - general |
| FIN 214/1/- |
-----Central accounts - by agency |
| FIN 214/2 |
-----UNDP administrative budget (accounts) |
| FIN 214/3 |
-----UNDP loans |
| FIN 214/6 |
-----Exchange of currencies |
| FIN 215 |
Programme financing |
|
-----Projects |
| FIN 215/1 |
-----Projects components |
| FIN 215/2 |
-----Standard costs |
| FIN 215/2/1 |
----------Experts |
| FIN 215/2/2 |
----------Fellowships |
| FIN 215/3 |
-----Data processing system |
| FIN 215/5 |
-----Programme reserve |
| FIN 216 |
-----Overhead costs of participating/executing
agencies |
|
|
|
IV. Administration |
| ADM 250 |
General |
| ADM 250/1 |
Activities of the staff |
| ADM 250/2 |
Inventory of non-expendable property |
| ADM 250/4 |
Summary of country office organisation |
| ADM 250/5 |
Briefing |
| ADM 250/6 |
Certifying officers (pouch, accounts, etc.) |
| ADM 250/7 |
Commissary and staff house |
| ADM 250/8 |
Communications facilities |
| ADM 250/8/1 |
-----Pouch - postal |
| ADM 250/8/2 |
-----Telex - cables |
| ADM 250/8/2/1 |
-----Communications study |
| ADM 250/8/3 |
Telephone |
| ADM 250/8/4 |
Registry activities |
| ADM 250/8/4/1 |
-----Decentralisation of registry |
| ADM 250/8/4/2 |
-----File classification (global system) |
| ADM 250/8/4/3 |
-----Lists of files - country offices |
| ADM 250/8/4/4 |
-----Lists of files and their location - HQ |
| ADM 250/8/4/5 |
-----Records retirement - UN Archives |
| ADM 250/8/4/6 |
-----Records retirement - HQ storage |
| ADM 250/8/4/7 |
-----Records - surveys and statistics |
| ADM 250/8/4/8 |
-----Procedures - handling of correspondence |
| ADM 250/8/4/9 |
-----Registry equipment |
| ADM 250/8/5 |
Radio equipment |
| ADM 250/8/6 |
Charges to agencies for electronic messages |
| ADM 250/8/7 |
Leased channel - RCA |
| ADM 250/8/8 |
Telecommunications for the United Nations (Pilnick
Survey) |
| ADM 250/8/9 |
Communications in the United Nations system (Macy
Report) |
| ADM 250/8/9 |
Communications in the United Nations system |
| ADM 250/9 |
Field coordination questions |
| ADM 250/10 |
Cost of living surveys |
| ADM 250/11 |
Credit union |
| ADM 250/12 |
Customs clearances and import procedures |
| ADM 250/13 |
Documents, reproduction, distribution, requests
for |
| ADM 250/14 |
Office equipment and supplies |
| ADM 250/14/1 |
-----Disposal of office equipment and property |
| ADM 250/15 |
Manuals |
| ADM 250/16 |
General services |
|
Housing |
| ADM 250/17 |
-----Surveys - availability |
| ADM 250/17/CL |
-----Constructions and loans |
| ADM 250/17/1 |
-----Rental subsidies and deductions |
| ADM 250/18 |
Identification cards, ground passes and parking
permits |
| ADM 250/19 |
Interns and trainees |
| ADM 250/20 |
Living conditions reports - briefing reports |
| ADM 250/21 |
Survey Board - minutes |
| ADM 250/22 |
Transportation - use of vehicles and availability,
etc. |
| ADM 250/23 |
Office - establishment of |
| ADM 250/23/1 |
-----Office space, leases, contracts |
| ADM 250/23/2 |
-----Maintenance |
| ADM 250/24 |
Protocol |
| ADM 250/25 |
Reference library |
| ADM 250/26 |
Security |
| ADM 250/27 |
Staff Benevolent Fund |
| ADM 250/28 |
Staff list |
| ADM 250/29 |
Staff meeting |
| ADM 250/30 |
Staff movements - condolences - deaths |
| ADM 250/31 |
Training and orientation - general |
| ADM 250/31/1 |
Policy and procedure |
| ADM 250/31/2 |
Study leave and UNDP-assisted independent
studies |
| ADM 250/31/3 |
Seminars and workshops outside UN system |
| ADM 250/31/4 |
Training and fellowship offers |
| ADM 250/31/5 |
Training for Headquarters and field staff -
general |
| ADM 250/31/5/1 |
-----Orientation course for professionals -
Headquarters |
| ADM 250/31/5/2 |
-----Orientation course and training for general service
staff - Headquarters |
| ADM 250/31/5/3 |
Language training - country offices and
Headquarters |
| ADM 250/31/5/4 |
Regional and inter-regional seminars |
| ADM 250/31/5/7 |
Project workshops; guest speakers |
| ADM 250/31/6 |
Equipment and supplies |
| ADM 250/31/6/1 |
-----Catalogues, pamphlets and books |
|
Vehicles |
| ADM 250/32 |
-----Purchase, insurance and maintenance |
| ADM 250/32/1 |
-----Sale, accidents, donation and theft |
| ADM 250/33 |
Visitors |
| ADM 250/34 |
Parties |
| ADM 250/35 |
Importation facilities for field personnel |
| ADM 250/36 |
Committee on contracts |
| ADM 255 |
Project services |
| ADM 255/10 |
-----Contract and procurement |
ADM 255/11
|
-----Dissemination of information on contract work in
UNDP-assisted projects |
| ADM 255/12 |
-----Inquires from consulting firms (A-Z) |
| ADM 255/13 |
-----Contracting and procurement policy matters |
ADM 255/14
|
-----Correspondence with governments and other relevant
information on "contract point" |
ADM 255/15
|
-----Contract awards and contracts to be awarded for
publication in Pre-Investment News |
| ADM 250/15/1 |
----------Related matters |
| ADM 255/15/2 |
----------Contract awards |
| ADM 255/15/3 |
----------Contract tenders - by agency |
ADM 255/16
|
-----Requests (and related matters) for inclusion in
mailing list for Pre-Investment News |
| ADM 255/20 |
-----Equipment, supplies and control |
| ADM 255/21 |
----------Inventory |
| ADM 255/22 |
----------Aircraft |
| ADM 255/23 |
----------Vehicles |
| ADM 255/24 |
----------Fishing vessels |
|
|
|
V. Personnel Administration |
| PER 260 |
General |
| PER 260/1 |
Duties, obligations and privileges of
staff |
| PER 260/2 |
-----Hours of work |
| PER 260/3 |
-----Official holidays |
| PER 260/4 |
-----Change of official duty station |
| PER 260/5 |
-----Inter-agency transfers (loans) |
PER 260/6
|
-----Outside interests and activities (honours,
decorations, favours, gifts, political activities) |
| PER 260/7 |
-----Service and conduct reports (periodic
reports) |
| PER 261 |
Salaries and related allowances |
| PER 261/1 |
-----Professional staff |
| PER 261/2 |
-----Salary scales for field service personnel |
| PER 261/3 |
-----Salary scales for general service
personnel |
| PER 261/4 |
-----Salary scales for locally-recruited mission
personnel |
| PER 261/5 |
-----Currency of salary payments/3rd currency |
| PER 261/7 |
-----Language allowance - examinations for translators,
etc. |
| PER 261/9 |
-----Post adjustment |
| PER 261/11 |
-----Daily subsistence allowance rate |
| PER 261/13 |
-----Salary policy in promotions |
| PER 261/14 |
-----Tax exemption and income tax liabilities |
| PER 261/15 |
-----Special post allowance |
| PER 261/16 |
-----Overtime and compensatory time off |
| PER 261/17 |
-----Salary advances |
| PER 261/18 |
-----Pensionable remuneration |
| PER 261/19 |
-----Staff Assessment Plan |
| PER 261/20 |
-----Dependency benefits |
| PER 261/21 |
-----Education grant |
| PER 261/22 |
-----Salaries and allowances during mission
assignments |
| PER 261/23 |
-----Assignment allowance |
| PER 261/24 |
-----Representation allowance (hospitality) |
| PER 261/25 |
-----Safe driving bonus |
| PER 262 |
Appointments and promotion |
| PER 262/1 |
-----Appointment, letter of |
| PER 262/2 |
-----Re-employment |
| PER 262/3 |
-----Notification by staff members and obligations to
supply information |
| PER 262/4 |
-----Geographical distribution |
| PER 262/5 |
-----Local recruitment |
| PER 262/6 |
-----International recruitment |
PER 262/6/1
|
----------Criteria for selection of Resident
Representatives and other field officers |
| PER 262/6/2 |
----------Hiring of experts for duty in home
country |
| PER 262/7 |
-----Nationality |
| PER 262/8 |
-----Family relationships |
| PER 262/9 |
-----Temporary appointments and fixed term
appointments |
| PER 262/10 |
-----Permanent and regular appointment |
| PER 262/11 |
-----Appointment and Promotion Board |
| PER 262/11/1 |
----------Promotion policy |
| PER 262/12 |
-----Medical examination - examination physicians -
vaccinations - inoculations |
| PER 262/12/1 |
----------Group life insurance |
| PER 262/12/2 |
----------Medical insurance |
| PER 262/12/3 |
----------Medical Expenses Assistance Plan |
| PER 262/12/4 |
----------Medical facilities and evacuation |
| PER 263 |
Annual and special leave |
| PER 263/1 |
-----Annual leave |
| PER 263/2 |
-----Special leave |
| PER 263/3 |
-----Military service |
| PER 263/4 |
-----Home leave |
| PER 263/5 |
-----Jury duty |
| PER 264 |
Social security |
| PER 264/1 |
-----Pension fund |
| PER 264/2 |
-----Mission personnel |
| PER 264/3 |
-----Sick leave |
| PER 264/4 |
-----Maternity leave |
| PER 264/5 |
-----Compensation for death, injury or illness attributable
to service |
| PER 264/6 |
-----Compensation for loss or damage to personal effects
attributable to service |
| PER 265 |
Travel and removal expenses |
| PER 265/1 |
-----Official travel of staff members |
| PER 265/2 |
-----Official travel of dependents - established
offices |
| PER 265/3 |
-----Official travel of dependents - mission
service |
| PER 265/4 |
-----Loss of entitlement to return
transportation |
| PER 265/5 |
-----Travel and removal expenses - eligible
dependents |
| PER 265/6 |
-----Authority for travel |
| PER 265/7 |
-----Travel expenses |
| PER 265/8 |
-----Route, mode and standard of transportation
- |
| PER 265/9 |
-----Travel by automobile |
| PER 265/10 |
-----Purchase of tickets |
| PER 265/11 |
-----Terminal expenses |
| PER 265/12 |
-----Expenses while in transit |
| PER 265/13 |
-----Travel subsistence allowance |
| PER 265/14 |
-----Installation |
| PER 265/15 |
-----Excess baggage and unaccompanied shipments |
| PER 265/16 |
-----Insurance |
| PER 265/17 |
-----Travel advances |
| PER 265/18 |
-----Transportation of decedents |
| PER 265/19 |
-----Removal costs |
| PER 265/20 |
-----Laissez- passer, passports and visas |
| PER 265/21 |
-----Shipment of personal effects and privately-owned
automobiles |
| PER 265/23 |
-----Travel claims |
| PER 265/24 |
-----Official travel agent |
| PER 265/25 |
-----Official freight forwarders |
| PER 265/26 |
-----Hotels |
| PER 265/27 |
-----Travel reports and statistics |
| PER 266 |
Staff relations |
| PER 266/1 |
-----Staff Consultative Committee |
| PER 266/2 |
-----Joint Advisory Committee |
| PER 267 |
Separation from service |
| PER 267/1 |
-----Termination |
| PER 267/2 |
-----Resignation |
| PER 267/3 |
-----Repatriation grant |
| PER 267/4 |
-----Retirement |
| PER 267/5 |
-----Expiration of fixed-term appointments |
| PER 267/6 |
-----Commutation of accrued annual leave |
| PER 267/7 |
-----Restitution of advance annual and sick
leave |
| PER 267/8 |
-----Last day for pay purposes |
| PER 267/9 |
-----Certification of service |
| PER 268 |
Disciplinary measures |
| PER 268/1 |
-----Joint Disciplinary Committee |
| PER 268/2 |
-----Disciplinary measures |
| PER 268/3 |
-----Suspension pending investigation |
| PER 268/4 |
-----Appeals and Joint Appeals Board |
| PER 269 |
General provisions |
| PER 269/1 |
-----Financial responsibility - liability
insurance |
| PER 269/2 |
-----Staff members beneficiaries |
| PER 269/3 |
-----Proprietary rights |
| PER 269/4 |
-----Arrangements relating to military service |
|
Personnel files (see Unnumbered files -
miscellaneous, below ) |
|
|
|
VI. Programming Organisation and Activities |
PRO 300
|
UNDP Country programmes (by country, agency, policy and
general) |
| PRO 300 IPF |
-----Indicative planning figures |
| PRO 300 CP |
-----Country programmes |
| PRO 300 ICP |
-----Inter-country programmes |
| PRO 300 REG |
-----Regional projects |
| PRO 300 INT |
-----Inter-regional projects |
| PRO 300 GLO |
-----Global projects |
| PRO 300 OPAS |
-----OPAS |
| PRO 300 FEL |
-----Fellowships |
| PRO 300 SEM |
-----Seminars |
| PRO 300 FIT |
-----Funds-in-trust projects |
| PRO 300 UNV |
-----UN Volunteers |
| PRO 300 FPA |
-----UN Fund for Population Activities |
| PRO 300 CDF |
-----UN Capital Development Fund |
| PRO 300 PM |
Programme monitoring |
PRO 301...
|
General policy files could be established for all
programmes of activity |
|
Reports |
| Country/Annual/IACB |
-----Annual report to IACB |
| Country/Annual/Dev.Assist. |
-----Annual report on development assistance |
| Country/Investment |
-----Investment follow-up |
| PRO 302 |
-----Bilateral programmes (by country) |
| PRO 303 |
-----Regular programmes (by country, agency) |
| PRO 304 |
Experts (general and policy) |
| PRO 304/1 |
-----Briefing |
| PRO 304/2 |
-----Listing of |
| PRO 304/3 |
-----Periodic meeting of |
| PRO 304/4 |
-----Reporting procedures |
| PRO 305 |
Fellows (general and policy) |
| PRO 305/1 |
-----Candidates |
| PRO 305/2 |
-----List of |
| PRO 305/3 |
-----Appointment procedures |
| PRO 306-310-... |
Agency advisors |
| PRO 400 |
Evaluations |
| PRO 410 |
Programme evaluation and analysis reports and
recommendations |
| PRO 411 |
-----Programme evaluation and analysis (internal
reports) |
| PRO 420 |
-----Methodology and techniques |
| PRO 430 |
-----Meetings and seminars (general) |
| PRO 431 |
-----Inter-Agency Study Group on Evaluation |
| PRO 440 |
-----Country files |
| PRO 441 |
-----Bureau for Africa |
| PRO 442 |
-----Bureau for Latin America and Caribbean |
| PRO 443 |
-----Bureau for Asia and the Pacific |
| PRO 444 |
-----Bureau for Arab States |
| PRO 445 |
-----Bureau for European Communities |
| PRO 450 |
Project files (by project) |
| PRO 470 |
Mid-project and other reviews of individual
projects |
| PRO 480 |
Special studies |
|
|
|
VII. Legal Matters |
|
Participation in UNDP, policy - |
| LEG 500 |
-----States and governments |
| LEG 500/1 |
-----Regional and other organisations |
| LEG 501 |
Relationship with governments (by country) |
| LEG 502 |
Agreements with government (policy and by
country) |
|
-----Technical assistance |
|
-----Special fund |
|
-----Operational assistance |
|
-----Office agreement |
| LEG/PO or /PD |
Plans of operations/project documents |
LEG 503
|
Agreements/relationship with executing agencies (policy and
by agency) |
| LEG 504 |
UNFPA agreements |
| LEG 505 |
UN Volunteers agreements |
| LEG 506 |
Agreements for sectoral advisers to Resident
Representatives |
| LEG 507 |
Agreements with UNDP contractors |
| LEG 508 |
Construction and/or loan agreements |
| LEG 509 |
Equipment agreements |
| LEG 510 |
Capital Development Fund agreements |
| LEG 511 |
Leases (office and residential housing) |
| LEG 512 |
Patent questions |
| LEG 520 |
Privileges and immunities (policy and by
country) |
| LEG 520/1 |
-----Income tax |
| LEG 520/2 |
Conditions of service, social security, participation and
payments |
LEG 520/3
|
-----Other tax exemptions of organisation and staff
(importation of equipment - release of office cars) |
LEG 520/4
|
-----Immigration procedures, entry clearance procedures and
permits, work permits, identification cards, etc. for staff, national
service obligations, UN laissez-passer, free movement, persona non-grata
doctrine |
LEG 520/5
|
-----Car and other accidents, police investigations, arrest
of staff, waiver of immunity, etc. |
LEG 520/6
|
-----Other questions on privileges and immunities (e.g.
additional facilities for Resident Representative), privileges and
immunities in connection with UNDP-assisted
projects |