CF/MN/P.J/10.4/C                                                          APPENDIX C (page 1 of 2)	APPRAISAL for - Total Retention Time (TRT)

VALUE = TYPE of record + IMPORTANCE of activity documented					

	
IMPORTANCE: (of activity)		

	
	FACILITATIVE 
(support/promote main
activities,  e.g.
housekeeping records)	
	SUBSTANTIVE
(Unique to UNICEF
mandate and mission, e.g.
main programme activ.)	
	
	TYPE OF RECORD			
(Suggested Years TRT)**		
	RED		Extra Protection	
POLICY, PRECEDENT
(Evidence of policy, procedure + exceptions, legal & precedent setting action/decision/commitments) "Intrinsically valuable"			

	10 + rev*	

	15 + rev*	
	
ROUTINE, (TRANSACTIONAL)
(Operational, commitment of funds, case files)			

	4-10	

	4-10 + rev*	
Yellow 	
	
Administrative		
	4-7	
	4-7 + rev*	

Financial		
	4-10	
	4-10 + rev*	
Caution						

Acknowledgment (actions or requests)		
	2-5	
	5 + rev*	
	Green = 	
BACKGROUND
(Product literature, research notes, news clippings - usually not UNICEF produced)			

	1-3	

	3-8 + rev*	
Recycle	
TEMPORARY
(Information circulars, convenience copies - widely circulated of short term use)			

	1	

	1 + rev*	
	
* rev = review for additional time in non-current storage.  If retention time beyond 10 years is agreed for routine or background records consolidation may be considered.  During the review for long term archival value to UNICEF, consideration is given to the information the records may contain concerning people, places, things and phenomena of interest to future researchers.  This "Information Value" for UNICEF purposes and the international community is weighed along with the cost to UNICEF of maintaining the records before a decision on disposal is made.
** TRT = total retention time in office area, Record Centre [non-current record storage area] and in Archival Storage [separate, secure  area for long or short term vital and archival storage].					

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Red =      Stop: Extra Protection, list , transfer
Yellow = Caution, list,  transfer
Green =   Recycle,  list,  transfer