United Nations Secretariat Work Units

UN Secretariat

back to WGARM / CCARM

Records, Archives, Document and Item Management [RADIM]
All PA's	UN Sec versions or drafts
Rules, Regulations, Policies, Procedures and Standards	Secretary-General's bulletin : Record-keeping and the management of United Nations archives ST/SGB/2007/5 + Information Sensitivity ST/SGB/2007/6 : 12 February 2007 ST/AI/326/ UN Archives SGB/242 UN Archives and Records Management wgarm03264-UN-Secretariat-Arms: Standard-Record-Keeping-Metadata-exposure-draft-Apr-2003.doc See also updated list for UN-Sec as Part of DAP project - UN-Sec - Policies and Procedures UN/CS/RAI/USAA/DB01/2004-00141
Sample Record Series Lists& Forms	Records Inventory Work Sheet Instructions for Completing the Records Series Inventory Form Compendium of Secretariat Record Series 1995 Project
Global File Title & Classification Plans and Codes	DPKO Subject Classification Filing Scheme (SCS) - Classify all DPKO records under one system. It is designed for use in both paper and electronic document management systems. -UN/CS/RAI/USAA/DB01/2004-00137 - 08Oct04 DPKO Subject Classification Filing Scheme (SCS) - User Handbook - Handbook for the use and maintenance of the SCS system.- UN/CS/RAI/USAA/DB01/2004-00138 - 08Oct04
Sample Retention & Destruction Schedules	Retention Compendium Project [RCP] RCP Introduction [Adobe Acrobat pdf] or [tiff] RCP Part 1 [Adobe Acrobat pdf] or [tif] RCP Part 2 [Adobe Acrobat pdf] or [tif] Retention Disposal Unit process & forms [pdf] or [tiff] Records Common to most offices [pdf] or [tiff] DAW Retention schedule for Division on the Advancement of Women UN IMIS Proposed Retention Policy related Docs
Training Materials	Definition of "vital record" and sample list
Projects:& Consultancies	ICTB -Task Force on Sharing Knowledge of the Secretariat Internally and Externally cooperation of WGARM - Task Initiation Document = Preservation and Disposal of Digital Records to use the outcomes of two related projects managed by the Working Group on Archives and Records Management (WGARM) :A. Development of Strategic Plan for UNPOs Digital Archives Programme .B. Records Appraisal Decision Assistance Project Disaster and Recovery Plan [2001] Disaster Preparedness and Response Recommendations RFP-248 by CCAHA) - [first 25 pages tif file] Full Report from above [65 pages tif] Ad for training video "Ready for Anything"- Business Continuity, Disaster-Preparadness-Recovery.tif [PDF Version] Compendium of Secretariat Record Series 1995 Project Draft Memo for project related to Vital Records UN IMIS Proposed Retention Policy related Docs
Links	A/55/780 Information technology in the Secretariat: a plan of action
PA Organization Structure	Org Units - extract UN/CS/RAI/USAA/DB01/2004-00152 [Org structure with detail for UN Secretariat - UN-IMIS as of a 25 May 2004 in text file display using a fixed-pitch font (courier). Not in spread sheet or DB table. Indent shows Hierarchy and Parent units. [Request db table with parent unit & level] earlier used - Excerpt from UN Phone Directory in PDF format
Meeting Agendas, Status Reports & Recommendations

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