Records, Archives, Document and Item Management [RADIM]

All PO's

UNICEF versions or drafts

UNICEF - extract from CF-RAMP-TRIM to Doc Repository as of Sep 15 2004

• CF/EXD/1983‑2867. UNICEF Records and Archives
• CF/AI/1983‑359.  Procedural Guidelines for UNICEF Records and Archives; Part V = Explanation of Terms

See also updated

• list for UNICEF as Part of DAP project - UNICEF - Policies and Procedures UN/CS/RAI/USAA/DB01/2004-00140  [word format for printing]]
• UNICEF list of items recently added or revised             UN-CS-RAI-USAA-DB01-2005-00174[word as of 18 apr 2005]

• Record Series Survey List Form 381
  • Instructions for Completing RSS List Form
  • Sample Completed RSS List Form - Jakarta
• Abbreviated Record Series List Form
  • Instructions for Abbreviated RSS Form
• Sample Status Report of RSS Completion -China
  • List of Main Record Series in China Office 
• File Folder Titles List Form 351
  • Instructions for Completing File List Form
  • Sample Completed File Folder Title List Form

  Draft UNICEF Record Series - Taken from upper level part of Global File Classification Guide [GCG], or previously entered Office or Division  RAMP-TRIM Series Titles - Most require fuller descriptions indicating the type of records covered by the files related to the Identified Series ram02162-GCG-Record-Series-Draft-Title-Code001.doc

• UNICEF Package for the Record Series & Rules input to WGARM Project - appraisal Decision Assistance - includes - Form Sample, Instruction, FAQ Glossary & Executive Directive 

• Organizational Filing -CF/EXD/1990-002
• Global Classification Guide

• [see also Draft Record Series Above ram02162]

• Samples of File folder codes related to GCG AD = Administration,  ER = External Relations, FI = Finance-Budget- Accounts [all three in zip file]
• Other related past efforts:
  • Programme Information Manager Data Base related codes and all predecessor related codes [used for PR related codes in GCG above]
  • UNICEF Main Document & Issuances Series Coding E/ICEF., CF/EXD [Executive Board, Executive Directives, Manuals, Administrative instructions etc. Prefix of registration number identifies doc series,  mostly based on authority for issuance & theme, Status partial list in RAMP-TRIM]
  • UNICEF [Mainly Programme] Thesaurus

• Unicef Records Appraisal Grid page.01,  % & Time in Areas = page 2
• Financial Circular 25
• CF/EXD/1995-023  Cleaning Up Records
• Draft Appraisal Grid and E-mail Categories for transfer/Store.

• Sample Record and Archive related advice - Guide to RAM Material
• RAMP Quick Steps for evaluating your current status and developing a simple RAMP related work plan
• Main Goal of the Records and Archive Management Unit and seven sub-goals:
• RAMP-TRIM Training material extract Aug 2004

• Proposal for Electronic Records Management 2004-2005. Budget Spread sheet
• Proposal for UNICEF participation in Common Service Digital Archive Programmee  2004-2005. Budget Spread Sheet
• Functional Requirements for 1998 Alternate Media Project Microform & Digital text/image
• Oral History Technical Consultant and use of Digital Audio
• Proposal -Improve Mail Archives Management in Office of UNICEF Exec. Director - Feb 2004  CF-RAI-USAA-DPP-RAM-2005-00005-UpdateTRIM-outgoing-chron.doc
• Piloting in UNICEF Assisted Programmes -Draft to evaluate effectiveness and how to improve design and implementation. Possible lessons learned for designing DAP pilot implementations. Test strategies, interventions, and policy options UN-CS-RAI-USAA-DB01-2005-00065
• Draft Proposal - Electronic Document, Records and Archives Management System UN-CS-RAI-USAA-DB01-2005-00094  Overview of items to be considered with Annexes to feed proposal process and business case. Annexes: A. Slides / Graphic Concepts CF-RAI-USAA-DPP-RAM-2005-00059;  B. Budget Spreadsheets CF-RAI-USAA-DPP-RAM-2005-00090;  C. Bibliography CF-RAI-USAA-DPP-RAM-2005-00048
• For TRIM and its use in UNICEF See CF-RAI-USAA-DPP-RAM-2005-00084 ; for additional questions and answers in response to query from NY UN community, see also CF-RAI-USAA-DPP-RAM-2005-00054 For initial selection process of TRIM by 3 UN Participating organizations in NYH go to http://www.wgarm.net/ccarm/Projects/ram-funct-req.htm

• Archival and other Non‑current Records: Types of Facilities & Services Recommended. 
• Reference works to be consulted for evaluation of Archives Facility or Non‑Current Record Storage Area