CS WGARM Work Group on Arcuives & Records Management

Records, Archives, Document and Item Management [RADIM]
All PA's	WGARM versions or drafts
Related Documents	WGARM Documents registered in WGARM Document Repository [to be updated] Budget and cost estimate related documents Discussion of Metadata Standards - UNPO Documents related to Metadata Standard
Rules, Regulations, Policies, Procedures and Standards	See also related : Common Service Policy, Procedure and Process Documents:
Sample Record Series Lists& Forms	Consultant prepared : Draft Deliverables for Appraisal Decision Project as of 20 Jan 2003. Archives-Records-Management-Appraisal Matrix-20-jan-2003.xls = excel spread sheet and includes a list of : Functions; Sub-Functions; Record Series; Record Series with Related Functions and master data. For zip file download use: RecordsManagementAppraisalMatrix.zip UNPOs Comprehensive Appraisal Decision Assistance Database - Access97-20-Jan-2003.mdb For zip file download use Access97.zip Common Service Records Series List Form [2nd draft of Form from 26 Nov] Draft Instructions for Completing the Test Form Sample of Completed RS Form List of Some Common Record series titles and Descriptions Glossary - Explanation of Records & Archive Terms used for Records Survey Abbreviations in use [drop down menus for on-line forms] Previous versions of Forms see WGARM_Archive Record Series Inventory [On-line Test Form] Documents related to Appraisal Decision Assistance Project [2001-2002] which introduced the context for use of above forms in Participating Agencies [PA].
Global File Title & Classification Plans and Codes	Ten Main Functions – may be useful for Grouping or Classification of Series Records - Functional Groupings with description or examples of Sub functions or series. Agreed by five PO in NY. Part of Appraisal Decision Assistance Project. this is reformat of wgarm02165 wgarm03274.doc [landscape format] wgarm03275.htm web landscape See also the CS Generic Record & Archive Series as part of initial ADA Phase 1 for review during DAP Phase 1
Sample Retention & Destruction Schedules
Training Materials
Projects:& Consultancies	Appraisal Decision Assistance Project ADA Digital Archives Programme DAP: Strategic Plan etc. Common Service Archives Research Centre [2003-2005] Joint Projects - Sharing Outcomes ICTB -Task Force on Sharing Knowledge of the Secretariat Internally and Externally cooperation of WGARM - Task Initiation Document = Preservation and Disposal of Digital Records to use the outcomes of two related projects managed by the Working Group on Archives and Records Management (WGARM) :A. Development of Strategic Plan for UNPOs Digital Archives Programme .B. Records Appraisal Decision Assistance Project DAP Project Manager related Documents including 2004-2005 Cost sharing from UNPOs [UN/CS/RAI/USAA/DB01/2004-00187] Projects on Hold pending results of Digital Archives and Appraisal Decision Assistance Projects Issues related to Prioritizing Digitization of Records [2004-2005] Vital Records identification & Protection [2004-2005] Disaster & Recovery Plan [2004-2006] Approach for Integrated Records, Documents and Archives Field advice draft to be revisited and updated based on experience with pilots in 2005-2008 Previous Projects Functional Requirements for Records and Archive Management Programmes [1994-1996 software recommendations to be reviewed in 2003-2004] Functional Requirements and Standards for Archives and Records Center Storage Facilities, 1993; Reviewed in 1998-99, to be revised in 2006-2008 Appraisal Decision Assistance: Presentation to ICA-SIO 1993 Workshop: informed by UNICEF and UN-Secretariat [Background for Appraisal Decision Assistance Project 2001-2003] see Records related to UNPOs introduction of Word Processing Equipment in 1978-1979 GA Doc; UNICEF memo, NIOSH info on radiation tests UN-CS-RAI-USAA-DB01-2005-00223
Links	ICA/SIO UNESCO Web page http://www.unesco.org/archives/guide UN/ACC/1997/ISCC/4 _ Annex II of 12 November 1997 "Strategies for Implementing Document Management Technology" UN/ACC/1998/ISCC/12: 30 June 1998 "Executive Statement of the ACC regarding Migration to Contemporary Document Management
PA Organization Structure
Meeting Agendas, Status Reports & Recommendations	1997 Meetings etc 1997 Establishment of WGARM and Recommendations, reports and proposed action Plans 19 ARM Functional or Service Areas UN/CS/WG/ARM/1997-001 Annex 2 1998 - 1999 Meetings etc. Statement of Work related to Strategic Plan for Digital Archives prepared Review of functional requirements for Records Center and Archival storage as part of planning for move of the UN Archives 2000 - 2001 Meetings etc. Selection of Site and move to two new locations for UN archives and Records Center. Possible home for CS Archive Research Center Appraisal Decision Assistance Consultancy Proposed and Approved SOW for Strategic Plan for Digital Archives proposed for revision 2002 - 2003 Meetings etc Record Series Survey in Participating Agencies begun as part of Appraisal Project and Common Guidelines for Retention And Destruction of records. Survey Results also to be used as baseline data for prioritizing Series related to Digital Archives, increased records security, Conversion Digitization of paper records, Vital Record identification or protection and Disaster Recovery Plans etc . Report to CS Task Force: Summary Status of WGARM items as of 27 Sept 2002 WGARM Meeting Minutes - Date: 19 March 2003 2004-2005 Meetings
WGARM Membership	List of Representatives, Alternates and Observers Notes on Composition and definition of representative, alternate and observer