UNPOs Common Service WGARM = Working Group on Archives and Records Management
back to WGARM / CCARM
New Postings:
Digital Archive Programme [DAP] Project for more information
| Organization
source |
Date registered/ posted here | Title | Description | Reference[s] and cross reference | Date on item or published | Comment | Direct Web address if available |
| UN-Sec | Recordkeeping and the Management of United Nations Archives | (ST/SGB/2007/5) | http://documents-dds-ny.un.org/doc/UNDOC/GEN/N07/235/77/pdf/N0723577.pdf | ||||
| UN-Sec | Information Sensitivity, Classification and Handling | (ST/SGB/2007/6) | http://documents-dds-ny.un.org/doc/UNDOC/GEN/N07/235/79/pdf/N0723579.pd | ||||
| UNICEF | 03 Nov 2006 | Selected Summaries and Supplement of DAP Deliverable 4 Digital Archive Project - | Found helpful to extract, summarize and supplement the longer report. Includes some possible formats and issues to consider. | UN-CS-RAI-USAA-DB01-2006-0009 | 2006 Mar 23 | See also UN-CS-RAI-USAA-DB01-2006-00003 missing annexes | |
| UNICEF | 03 Nov 2006 | Detailed comments - Digital Archive Project - DAP Deliverable 4 (from UNICEF) | Responders were encouraged to fill out as many of the Comment areas as may be appropriate and of particular interest | UN-CS-RAI-USAA-DB01-2006-0008 | 2006 Mar 23 | ||
| UNICEF | 03 Nov 2006 | Digital Archive Project - Possible Follow up activities. DAP Deliverable 4 - A way Forward? | UNICEF High Level comments - May be useful for other Participating Agencies considering future related activities | UN-CS-RAI-USAA-DB01-2006-00007 | 2006 Mar 23 | ||
| CS-WGARM | 03 Nov 2006 | Missing Annexes 7 & 9 to be developed as part of DAP Deliverable 4 (as noted in approved deliverable 2 & 3), Functionality, Standards & best practices | Anx 7 = Main Functionality of ICT and IRAM systems or applications ( Minimal set and file types); Anx 9 = Standards and documented ICT or IRAM best practices; + Related DAP objectives, in the Statement of Work | UN-CS-RAI-USAA-DB01-2006-00003 | 2006 Feb 28 | ||
| Entium Consultants | 2006-Jan-30 | Draft Deliverable 4, Appendices - - see comments from UNPOs | Appendices of last draft from Vendor - Entium Consultants | UN-CS-RAI-USAA-DB01-2005-00276 | 19 December 2005 | ||
| Entium Consultants | 2006-Jan-30 | Draft Maturity Model - Entium Report Attachment 1 - see comments from UNPOs | form last Draft from Vendor - Entium Consultants | UN-CS-RAI-USAA-DB01-2005-00275 | 19 December 2005 | ||
| Entium Consultants | 2006-Jan-30 | Draft Deliverable 4 - Entium Report of Dec 2005 - Digital Archive Standards and ICT Specifications identified and DAP framework designed - with Models | Last Draft Report from Vendor - Entium Consultants - see comments from UNPOs | UN-CS-RAI-USAA-DB01-2005-00274 | 19 December 2005 | ||
| CS-WGARM | 2005-Aug-08 | DAP Deliverable 3 Report - Summary of existing Information, Communication and Technology (ICT) Environment | Final | UN-CS-RAI-USAA-DB01-2005-00189 | 2005 May 16 | ||
| CS-WGARM | 2005-Aug-08 | DAP Deliverable 2 Report - Summary of Existing Information and Records and Archives Management (IRAM) Environment | Final | UN-CS-RAI-USAA-DB01-2005-00237 | 2005 July 06 | ||
| CS-WGARM | 2005-Aug-07 | DAP-pt-03-ques-sample- of 20 Unicef units responses in Database format for easy comparison. Needs Reports and forms etc. + data from other UNPOs. | Test for UNICEF provided by R.M.Fishman, Jul 2005 in MS access. Eventually on line updates for key questions for work unit status? | UN-CS-RAI-USAA-DB01-2005-00245 | 2005-Jul | to be tracked for DAP readiness | |
| CS-WGARM | 2005-Jun-22 | DAP- Deliverable 2 Draft Report - for discussion - Summary of Existing Information and Records and Archives Management (IRAM) Environment | Draft as of 22 June 2005 | UN-CS-RAI-USAA-DB01-2005-00225-DAP-Del-2-Draft-22-June-underline.doc | 2005-Jun-22 | Await comment from Entium | |
| CS-WGARM | 2005-Jun-09 | Link to records related to UNPOs introduction of Word Processing Equipment in 1978-1979 | General Assembly Doc A/C.5/32/11 and UNICEF memo , NIOSH info on radiation tests for CRTs | A/C.5/32/11 | 2005-Jun-179 | ||
| CS-WGARM | 2005-Jun-09 | DAP- Deliverable 2 Draft Report - for discussion - Summary of Existing Information and Records and Archives Management (IRAM) Environment | Draft as of 09 June 2005 | UN-CS-RAI-USAA-DB01-2005-00219-DAP-Del-2-Draft-09June.doc) | 2005-Jun-09 | Await comment from Entium | |
| ICA | 2005-jun-03 | Draft Guidelines on Appraisal, Framework, Introduction, Definitions, History, Legal Environment, (ICA Committee , Jun 2005 ) | Part one. General Principles, approaches, Selection criteria, Sampling International Council on Archives, |
UN-CS-RAI-USAA-DB01-2005-00207
|
2005-jun | http://www.ica.org/biblio/ManualEvaluationDRAFT-E.pdf | |
| CS-WGARM
|
2005-Jun-01 | DAP- Deliverable 2 Draft Report - for discussion - Summary of Existing Information and Records and Archives Management (IRAM) Environment | Draft as of 01 June 2005 | (UN-CS-RAI-USAA-DB01-2005-00205-DAP-Del-2-Draft-01June.doc) | 2005-Jun-01 | with further comments from WGARM | |
| CS-WGARM | 2005-May-16 | DAP Deliverable 3 - Report - Summary of Existing Information and Communication Technology (ICT) Environment - | Approved 16 May 2005 - | UN-CS-RAI-USAA-DB01-2005-00189 | 2005-May-16 | ||
| CS UN-Sec |
2005-Apr-11 | Secretary General - measures undertaken to improve performance, transparency, accountability and productivity of the UN Secretariat. | Letter & Fact Sheet - may have implications for Records and Archives, Transparency etc. | UN-CS-RAI-USAA-DB01-2005-00153 | 2005-Apr-08 | ||
| WGARM | 2005-Mar-27 | Digital Assessment Survey - DAP Interview Questionnaire for Part 1: Information and Communication Technology revision | Revised format of Table of contents & intro based on testing with initial Business Units | UN-CS-RAI-USAA-DB01-2005-00114-DAP-Pt-01-Questionnaire-ITC-Ver-3.doc | 2005-Mar-27 | ||
| UNICEF-DPP | 2005-Mar-01 | Piloting in UNICEF Assisted Programmes -Draft to evaluate effectiveness and how to improve design and implementation | Possible lessons learned for designing DAP pilot implementations. Test strategies, interventions, and policy options | UN-CS-RAI-USAA-DB01-2005-00065 | |||
| WGARM | 2005-Mar-01 | Digital Assessment Survey - DAP Interview Questionnaire for Part 3: Business Process Units revision | Revised format of Table of contents & intro based on testing with initial Business Units | UN-CS-RAF-USAA-DB01-2005-0064 | 2005-Mar-01 | ||
| UNICEF-DOC | 2005-Feb-27 | Draft Procedural Manual for Internet Web - user / content manager - technical posting guidelines- Division of Communication (DOC) | see Table of Contents Individual chapters for detail: Div of Communication [DOC] | UN-CS-RAF-USAA-DB01-2005-0001 | 2004-Nov-01 | ||
| WGARM | 2005-Feb-18 | DAP BU Interview Part 3 Schedule Update February -10 March. Interagency interviews for ACP, FBA, HRM, LEG, OAE, and ROC: | WGARM proposed 24 Feb 2:30 (to confirm) update WGARM members on DAP status. | UN-CS-RAI-USAA-DB01-2005-00054 | 2005-Feb-18 | ||
| WGARM | 2005-Feb-18 | Digital Assessment Survey - DAP Interview Questionnaire for Part 3: Business Process Units | now includes 3 questions from Part 4 for Record Sampling | UN-CS-RAI-USAA-DB01-2005-00053 | 2005-Feb-18 | ||
wgarm |
2005-feb-11 | Annex 8 - Revised Glossary of Terms for Record Sampling | DAP Project Interviews - follow up for potential archival records | UN-CS-RAI-USAA-DB01-2005-00039 | 2005-feb-11 | ||
wgarm |
2005-feb-11 | Annex 7 - Function-Subfunction-Series Matrix - | without ADA introduction to use with DAP | UN-CS-RAI-USAA-DB01-2005-00038 | 2005-feb-11 | ||
wgarm |
2005-feb-11 | Annex 6 - DAP Project - Narrative Overview: The Extent of the Challenge; Risk & Unique Problems; long term access, maintenance and use; 2 Phases: Strategic Plan & Implementation, Interacting components for a reliable record lifecycle; | DAP Benefits, Efficiencies & Cost Containment, main project activities for DAP Phase One. See also related slides | UN-CS-RAI-USAA-DB01-2005-00002 | 2005-feb-11 | ||
| WGARM | 2005-feb-11 | DAP Interview Questionnaire Part 4 - Record Sampling - for potential digital archive records in UNPOs - Part 4 will now only be completed in the event additional detail is required form a work unit which has not completed Part 3 | NOTE as of 16 Feb 2005, it was agreed by the DAP WGARM co-chairs, DAP project manager and Consultants that in order to simplify data collection and streamline the process a few relevant questions from Part 4 are incorporated in Part 3. Para 3.7. | UN-CS-RAI-USAA-DB01-2005-00023 | 2005-feb-11 | ||
| WGARM | 2005-Feb-10 | Part 4 - Annex A Digital Record Sampling: Applications &-Generic Functions Matrix - | Digital Assessment Survey -DAP Interview Questionnaire Part 4: | UN-CS-RAI-USAA-DB01-2005-00037 | 2005-Feb-10 | ||
| WGARM | 2005-Feb-10 | Digital Assessment Survey - DAP Interview Questionnaire for Part 3: Business Process Units | revised see UN-CS-RAI-USAA-DB01-2005-00053 which includes | wasUN-CS-RAI-USAA-DB01-2005-00036 | 2005-Feb-10 | ||
| UNICEF | 2005-Jan-05 | UNICEF input Digital Archives Program [DAP] Project - Status - Developing Strategic Plan - Business Unit Interview in Feb 2005 - | Email of 23 dec 2004 to UNICEF Directors of Divisions & Offices HQ. Action required to confirm Feb BU interviews | UN-CS-RAI-USAA-DB01-2005-00026 | 2004-Dec-23 | ||
| UNICEF | 2005-Jan-15 | Revised Chart which shows the grouping of generic list of UNPOs functional areas to be covered in the interviews and a match up to UNICEF Divisions and offices. | Excerpt from Ref: UN/CS/RAI/USAA/DB01/2004-00124 : Exercise- Methodology and Overview – para 9. DAP Interview breakdown (Number of Interviews) by Generic Function or Business Process | UN-CS-RAI-USAA-DB01-2005-00051 | 2005-Jan-15 | ||
| UNICEF | 2005-Jan-05 | Chart which shows the grouping of generic list of UNPOs functional areas to be covered in the interviews and a match up to UNICEF Divisions and offices. | Excerpt from Ref: UN/CS/RAI/USAA/DB01/2004-00124 : Exercise- Methodology and Overview – para 9. DAP Interview breakdown (Number of Interviews) by Generic Function or Business Process | UN-CS-RAI-USAA-DB01-2004-00198 | 2004-Dec-23 | ||
| WGARM | 2005-Jan-05 | WGARM update and Jan - May 2005- based on previous agreements or recent discussions. |
1. Current Status and Proposed 2005 Digital Archive
Programme [DAP] project activities and initial time frames 2005 2. Proposed WGARM Presentation to Common Service Task Force in April- May 3. Status of Field Support in IRDAM related areas 4. Status of the MOU for the NYH CS Archives Records and Research Centre. |
UN-CS-RAI-USAA-DB01-2005-00024 | 2004-Dec-23 | htm format | |
| WGARM-DAP | 2005-Jan-05 | Meeting on 09 Dec 2004 with Entium Team on DAP and on next steps to prepare for Feb-Mar |
1. BU questionnaire as part of a Package. 2. Separate set of Questions related to sampling. 3.Summarized and detailed results from ICT and IRAM questionnaires. 4. BUs' presentation include and quick overview whole project. 5. Material tested during BU interview intro, available. 6. Time frame. 7. Presentation to CS-TF by WGARM co-chairs |
UN-CS-RAI-USAA-DB01-2005-00025 | 2004-Dec-09 | htm format | |
| UN-Sec-SGB | 2004-Dec-16 | Sections = Definitions; Conditions applicable to use of resources and data; Official use; Limited personal use; Prohibited activities; Rights in ICT resources; protection of technical integrity and performance of resources; Monitoring and investigations; |
Registered as UN/CS/RAI/USAA/DB01/2004-00192 Circulate in Secretariat as: ST/SGB/2004/15 Refers also within to ST/SGB/272, ST/AI/326 and ST/AI/189/Add.16. [issuances on info classified /restricted.] |
2004-Nov-29 | |||
| UN-Sec-DPKO | 2004 Oct 27 | DPKO Subject Classification Filing Scheme (SCS) | Classify all DPKO records under one system. It is designed for use in both paper and electronic document management systems. | UN/CS/RAI/USAA/DB01/2004-00137 | 2004 Oct 08 | ||
| UN-Sec-DPKO | 2004 Oct 27 | DPKO Subject Classification Filing Scheme (SCS) - User Handbook | Handbook for the use and maintenance of the SCS system. |
UN/CS/RAI/USAA/DB01/2004-00138 |
2004 Oct 08 | ||
| WGARM | 2004 Oct 26 | DAP Overview-Methodology for Digital Assessment Interview Exercise - Activity 2 and 3; ; | Updated based on comments | UN/CS/RAI/USAA/DB01/2004-00124 | 2004 Oct 25 | ||
| WGARM | 2004 Oct 26 | DAP Survey Glossary of Terms - | Updated | UN/CS/RAI/USAA/DB01/2004-00126 | 2004 Oct 25 | ||
| WGARM | 2004 Oct 26 | DAP Interview Questionnaire - Part 1 - ITC - see revision UN-CS-RAI-USAA-DB01-2005-00114-DAP-Pt-01-Questionnaire-ITC-Ver-3.doc | Updated based on first responses to include table of contents and note on relationship to other locations etc. | UN/CS/RAI/USAA/DB01/2004-00128; | 2004 Oct 25 | ||
| WGARM | 2004 Oct 26 | DAP Interview Questionnaire Part 2 - Info, Records, Archives, Library or Content Structure Managers; | Updated to be used for first pilots | UN/CS/RAI/USAA/DB01/2004-00127; | 2004 Oct 25 | ||
| WGARM | 2004 Oct 21 | DAP - Work Plan - 21Oct 04 -UNPOs- Strategic Plan for Digital Archives Programme Project-Phase 1 Deliverable 1 Draft | The updated document reduces some duplicate materials covered between SOW, Contract and Work Plan; etc. final comments due by COB 22 Oct, at which time we will sign off on Deliverable 1. | UN/CS/RAI/USAA/DB01/2004-00114 | 2004 Oct 21 | ||
| WGARM | 2004 Oct 20 | Link to Finance and Budget Related documents: New page with links to relevant documents for WGARM projects proposed or approved with budget implications |
under construction
|
2004 Oct 20 | |||
| UN-SEC | 2004 Oct 20 | UN-Sec - departmental focal points for DAP, memo from Andrew Toh Common Services Digital Archives Programme | to 'All Department Heads' | UN/CS/RAI/USAA/DB01/2004-00098 | 2004-Sep-14 | ||
| UNICEF | 2004 Oct 20 | Common Services Digital Archives Programme - UNICEF DAP Coordinators and Divisional Focal Points : | To: UNICEF Division Directors and Heads of Offices at NYHQ - From: Toshiyuki Niwa Deputy Executive Director | CF/RAI/NYHQ/DPP/RAM/2004-00279 in PDF see also Ms word Doc Rendition | 2004-Oct-14 | ||
| UNDP | 2004 Oct 20 | UNDP - Focal Points - Common Services Digital Archives Programme to HQ content Managers | from Karunesh Bhalla, Director, Admin Services Division OFA/BOM | UN/CS/RAI/USAA/DB01/2004-00113 | 2004-Oct-20 | ||
| WGARM | 2004 Oct 18 | Draft Glossary of Terms for use with DAP in htm format | or ms-word doc format | UN/CS/RAI/USAA/DB01/2004-00104 | 2004 Oct 18 | ||
| WGARM | 2004 Oct 18 | DAP Overview of Assessment Process Draft Slide 1 & 2 | DAP & ADA = Slide 3 | UN/CS/RAI/USAA/DB01/2004-00102 | 2004 Oct 18 | ||
| WGARM | 2004 Oct 18 | DAP Status report covering up to 09 October 2004 | Entium Project Status Report | UN/CS/RAI/USAA/DB01/2004-00111 | 2004 Oct 09 | ||
| WGARM | 2004 Oct 18 | DAP Status report covering up to 01 October 2004 | Entium Project Status Report | UN/CS/RAI/USAA/DB01/2004-00110 | 2004 Oct 01 | ||
| WGARM | 2004 Oct 18 | DAP Status report covering up to 25 September 2004 | Entium Project Status Report | UN/CS/RAI/USAA/DB01/2004-00109 | 2004 Sep 25 | ||
| WGARM | 2004 Oct 18 | DAP Status report covering up to 18 September 2004 | Entium Project Status Report | UN/CS/RAI/USAA/DB01/2004-00108 | 2004 Sep18 | ||
| WGARM | 2004 Oct 18 | DAP Status report covering up to 11 September 2004 | Entium Project Status Report | UN/CS/RAI/USAA/DB01/2004-00107 | 2004 Sep11 | ||
| WGARM | 2004 Oct 18 | DAP Status report covering up to 28 August 2004 | Entium Project Status Report | UN/CS/RAI/USAA/DB01/2004-00106 | 2004 Aug 28 | ||
| WGARM | 2004 Oct 18 | DAP Status report covering up to 21 August 2004 | Entium Project Status Report | UN/CS/RAI/USAA/DB01/2004-00105 | 2004 Aug 21 | ||
| WGARM | 2004 Oct 15 | DAP
Interview Package - Cover letter |
Entium Project Status Report | UN/CS/RAI/USAA/DB01/2004-00103 | 2004 Oct 15 | ||
| WGARM | 2004 Oct 15 | DAP
Interview Questionnaire - IT |
Entium Project Status Report | UN/CS/RAI/USAA/DB01/2004-00102 | 2004 Oct 15 | ||
| WGARM | 2004 Oct 15 | DAP Interview Questionnaire - Records & Info Managers and Business Units | Entium Project Status Report | UN/CS/RAI/USAA/DB01/2004-00101 | 2004 Oct 15 | ||
| WGARM | 2004 Oct 12 | Questionnaire Overview for - Methodology for Digital Assessment Interview Exercise - | Developing a Strategic Plan for Digital Archives Programme Activity 2 and 3 | UN/CS/RAI/USAA/DB01/2004-00100 | 2004 Oct 12 | ||
| WGARM | 2004 Oct 14 | Additional web page to give DAP a separate overview page in wgarm.net | This is to assist those looking for Digital Archives Programme or Project related Documents. | Projects\Proj-digital-archive.htm | http://www.wgarm.net/ccarm/ | ||
| WGARM | 2004 Oct11 | ADA Data base 4May-30 Aug2004 | Appraisal Decision Assistance Data base | UN/CS/RAI/USAA/DB01/2004-00034 | 2004- Oct-11 | ||
| UN-Sec | 2004 Oct 06 | UN Secretariat -Extract from E-Assets tables in MSAccess format | Draft for For Systems, Applications and Software - status of use etc | UN/CS/RAI/USAA/DB01/2004-00099 | 2004- Oct-06 | ||
| WGARM | 2004 Oct 04 | DAP Start up Meeting - Meeting Minutes |
23 September 2004 - WGARM | UN/CS/RAI/USAA/DB01/2004-00091 | Draft 2004-Oct-04 | ||
| WGARM | 2004 Oct 04 | WGARM
DAP Project Start up presentation - Problem Statement Challenges, DAP Definition and Scope, Project Overview, Project Status |
September 23 2004. Powerpoint, | UN/CS/RAI/USAA/DB01/2004-00092 | Draft 2004-Oct-04 | ||
| WGARM | 2004 Oct 04 | DAP - Work Plan --UNPOs- Strategic Plan for DAP Draft of 4 Oct 04 | WGARM DAP Project-Phase 1, Deliverable 1 Draft | UN/CS/RAI/USAA/DB01/2004-00094 | Draft 2004-Oct-04 | ||
| WGARM | 2004 Oct 04 | DAP-Deliverable-Certification-Checklist , Phase 1, WGARM, Project Workplan - Acceptance Criteria - | Attachment A – Delivery Acceptance Document (DAD) | UN/CS/RAI/USAA/DB01/2004-00096 | Draft 2004-Oct-04 | ||
| WGARM | 2004 Oct 04 | DAP Project Workplan
- Project Request Change Form, |
Attachment B – Project Request Change Form | UN/CS/RAI/USAA/DB01/2004-00089
|
Draft 2004-Oct-04 | ||
| WGARM | DAP
Project WorkPlan - Gantt chart |
Attachment C – Project Gantt Chart | UN/CS/RAI/USAA/DB01/2004-00095 | ||||
| WGARM | 2004-Aug-30 | CSTF-UNPO memo concerning Digital Archives Project start up and designation of coordinators | Memo form Mr. Toh to Common Services membership | UN/CS/RAI/USAA/DB01/2004-00060 | 2004-Oct 20 | ||
| WGARM | 2004 Oct 04 | WG Membership -ARM draft update for 04 Oct 2004 [ UNPOs / CSTF / WGARM ] | e-mail to members request for update | UN/CS/RAI/USAA/DB01/2004-00090 | Draft 2004-Oct -04 | ||
| UN-Sec | 2004 May 05 | Org Units - extract [Org structure with detail for UN Secretariat - UN-IMIS as of a 25 May 2004 in text file display using a fixed-pitch font (courier). | Not in spread sheet or DB table. Indent shows Hierarchy and Parent units. [Request db table with parent unit & level] | UN/CS/RAI/USAA/DB01/2004-00152 | 2004-Oct-30 | ||
| WGARM | 2004 May 20 | Final Comments/Changes concerning OLA revised draft Entium DAP contract dated 18 May 2004 | Comments on draft OLA DAP contract with Entium Tech following WGARM, 17 May meeting | UN/CS/RAI/USAA/DB01/2004-00036 | 18 May 2004 | Available to members on request | |
| WGARM | 2004 May 13 |
|
Initial comparison/comments on draft OLA DAP contract with Entium Tech | UN/CS/RAI/USAA/DB01/2004-00035 | 13 May 2004 | Available to members on request | |
| WGARM | 2004 Apr-26 |
Delay to Digital Archive Project,
Note to the Coordinator of Common Service Task force, requesting CSTF action
|
Memo to Mr. Toh, Coordinator of CSTForce, requesting assistance to intercede with OLA to issue DAP contract | UN/CS/RAI/USAA/DB01/2004-00032 | |||
| WGARM | 2004 Apr-5 | PM Work plan - proposed activities from March through June 2004 | PM activities including DAP, ADA and WGARM web projects | UN/CS/RAI/USAA/DB01/2004-00031 | |||
| UNOPS | 2004 Mar-31 | UN/CS/RAI/USAA/DB01/2004-00027 | |||||
| UNOPS | 2004 Mar-31 | UNOPS Document Classification Form | UN/CS/RAI/USAA/DB01/2004-00028 | ||||
| UNOPS | 2004 Mar-31 | UNOPS Knowledge Networking Components | UN/CS/RAI/USAA/DB01/2004-00029 | ||||
| UNOPS | 2004 Mar-23 | UNOPS Knowledge Networking Metadata Standards | UN/CS/RAI/USAA/DB01/2004-00025 | ||||
| CS- WGARM | 2004-Feb-27 | DAP/ADA Project Management related activities up to end of February 2004 - with references | DAP, ADA Phase II, Metadata, field advice and wgarm web site activities with doc links | UN/CS/RAI/USAA/DB01/2004-00018 | |||
| CS- WGARM | 2004-Feb-27 | ADA Phase II workplan | UN/CS/RAI/USAA/DB01/2004-00017 | ||||
| CS- WGARM | 2004-Feb-27 | Appraisal Decision Assistance Table descriptions - draft | draft descriptions of ADA Access Tables | UN/CS/RAI/USAA/DB01/2004-00015 | |||
| CS- WGARM | 2004-Feb-24 | Generic Record descriptions based on the record series responses of the UNPOs | UN/CS/RAI/USAA/DB01/2004-00013 | ||||
| CS-WGARM | 2004-Feb-24 | Generic Record Series Descriptions - Issues and Comments | General comments and issues regarding developing GRS descriptions. | UN/CS/RAI/USAA/DB01/2004-00011 | |||
| CS- WGARM | 2004-Feb-24 | ADA Phase II - Terms of Reference - Gap Analysis, Retention Schedules, Tool Enhancement | Terms of reference for the 3 priority areas that need additional resources | UN/CS/RAI/USAA/DB01/2004-00012 | |||
| CS- WGARM | 2004-Feb-24 | Comparison of Metadata Standards - General comments | Background document links | UN/CS/RAI/USAA/DB01/2004-00023 | |||
| CS-WGARM | 2004-Feb-24 | Comparison of Metadata Standards - draft table | including ACC, UN-Sec, UNDP, UNOPS, and Australian Archives | UN/CS/RAI/USAA/DB01/2004-00010 | |||
| CS-WGARM | 2004-Mar-23 | Comparison of UNPO Metadata Standards | including ACC, UN-Sec, UNDP, UNOPS, and UNOPS | UN/CS/RAI/USAA/DB01/2004-00024 | |||
| CC-WGARM | 2004-Feb-24 | Developing a Records/Document/ Information & Archive Management [RDIAM] Pilot Programme | Draft proposal for a Pilot project which would develop a common service initiative in a field office based on HQ experience | UN/CS/RAI/USAA/DB01/2004-00016 | |||
| CS-wgarm | 2003-Dec-9 | WGARM Meeting Minutes - 05 Dec 2003 | UN/CS/RAI/USAA/DB01/2003-00318 | 2003-Dec-9 | |||
| CS-wgarm | 2003-Dec-9 | DAP Project Management WorkPlan (November 2003 - February 2004) |
1. Digital Archive ProjectDAP, 2. Appraisal Decision Assistance, ADA, 3. WGARM Website update, 4. WGARM Field Advice, 5. Metadata Standards |
UN/CS/RAI/USAA/DB01/2003-00314 | 2003-dec-09 | ||
| CS-wgarm | 2003-DEC-05 | Appraisal Decision Assistance Project Overview Slide | Shows relationships between UNPO, record series forms and external organizations, appraisal values and retention schedules etc. in Power Point | UN/CS/RAI/USAA/DB01/2003-00317 | 2003-dec-05 | ||
| CS-wgarm | 2003-dec-05 | Field Advice - Pilot Project etc DRAFT - Developing a Records/Document/Information & Archive Management [RDIAM] Pilot Programme ; | In Country or Regional Field Offices; A United
Nations Community - Common Service Approach (including introduction) |
UN/CS/RAI/USAA/DB01/2003-00316 | 2003-dec-05 | ||
| UNICEF | 2005 Feb 27 | UNICEF's Information Security Policy and related code of conduct | info-security-pointer for review/comment | UN-CS-RAI-USAA-DB01-2005-0069-UNICEF- issued as CF-EXD-2003-023.html | 2003 Oct 23 | ||
| CS-wgarm | 2003-sep-25 | Email on WGARM Status update 25 Sep 2003: | DAP presentation, Funding, Project Management, Next steps, UNPO's DAP Coordinator | UN/CS/RAI/USAA/DB01/2003-00289 | 2003-sep-25 | ||
| CS-wgarm | 2003-sep-25 | DAP Project Management Activities 2003-2005 | Sep 2002 –Sep 2003 DAP Start up Phase;. Oct 2003 – Dec 2004 DAP Phase I, Strategic Plan for a Digital Archives Programme ; Jan – Dec 2005 Start up Phase II Implementation (Pilot) | UN/CS/RAI/USAA/DB01/2003-00291 | |||
| CS-wgarm | 2003-sep-25 | Funding Information note Sep 2003 | followup to Dec 2002 Budget note with request clarifications for UNPOs [dec budget note] | UN/CS/RAI/USAA-DB01/2003- | 2003-sep-10 | ||
| CS-wgarm | 2003-Sep-08 | Presentation to CSTF on Status of DAP Project - Strategic Plan for Digital Archives and other WGARM Projects - * main Slides & Annex [to be used if required during Q& A] |
revised before presentation 08 Sept
|
UN/CS/RAI/USAA-DB01/2003-00274 | 08-sept-2003 | ||
| CSTF | 2003-Sept-07 | Common-Services-Task-Force-Terms of Reference-1999-Mar-17; Final-draft with cover transmittal .pdf | Need to confirm if further revised since 1999 | cf-ram-1999-0138 & 0137 | 17 Mar 1999 | ||
| CS-wgarm | 2003-Sept-06 | Draft Appraisal Decision Assistance - Power point status 20 Slides - Annex to be created | some to become part of annex, all printed | UN/CS/RAI/USAA-DB01/2003-00279 | 06-sept-2003 | ||
| CS-wgarm | 2003-Sep-05 | Draft of Presentation to CSTF on Status of DAP Project - Strategic Plan for Digital Archives and other WGARM Projects - * main Slides & Annex [to be used if required during Q& A] |
revised before presentation 08 Sept
|
UN/CS/RAI/USAA-DB01/2003-00274t | 05-sept-2003 | ||
| CS-wgarm | 2003-Aug-08 |
WG
Membership - ARM draft update for
|
August 08 2003 -Draft | UN/CS/RAI/USAA-DB01/2003-00273 | e-mail to members request for update | ||
| CS-wgarm | 2003-Aug-07 | Link to docs Related to WGARM discussion of metadata for Record keeping or Discovery | |||||
| CS-wgarm | Apprisial-decision-assistance-draft-access db of 05-aug-2003.mdb. Contains main tables to be reviewed as part of the project.. Also contains some imported original [tab-page] tables in flat format from the excel spread sheet provided by consultant. Can test for upload of relevant tables in TRIM. | This should allow better confirmation of links for updates, queries and reports [draft Access Db = 3,138KB] | wgarm03145- | ||||
| WGARM | Identifying Ten Main Functions – may be useful for Grouping or Classification of Series Records - Functional Groupings with description or examples of Sub functions or series. | Agreed by five PO in NY. Part of Appraisal Decision Assistance Project. this is reformat of wgarm02165 | wgarm03274.doc [landscape format] | 12 Aug 2003 | |||
| UNICEF | UNICEF\ram02352-trim-compare-captura-context.doc\ | UNICEF\ram02352- | 2002-Nov | ||||
| WGARM | DAP Project Manager related Documents | including 2004-2005 Cost sharing from UNPOs ] | UN/CS/RAI/USAA/DB01/2004-00187 | 2003-Oct | |||
| UNICEF | UNICEF\ram03354-trim-compare-captura-context-report-retrieval-issues.doc | UNICEF\ram03354- | 2003-Jun | ||||
| UNDP- | doc-type-meta-data-undp-background-e-mail- | wgarm03265- | 2003-aug-01.doc | ||||
| UNDP- | Electronic Records Management Route Map-undp.doc | wgarm03266- | |||||
| UNDP | Taxonomy-Format-Categories-undp.xls | -wgarm03267- | |||||
| UNDP- | UNDP metadata standard.doc | wgarm03268- | |||||
| UNDP | announcement of draft & request comments on E-documentation, Electronic Signatures and model laws. | ||||||
| UNDP | draft policy E-documentation, Electronic Signatures and model laws. | ||||||
| WGARM | 10 Main Functional Groupings with description or examples of Sub functions or series. Cover Sheet for Functions and Series Matrix: | Agreed by five PO in NY. Part of Appraisal Decision Assistance Project. |
wgarm02165 wgarm03274.doc [landscape format] |
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| WGARM | Niwa to CSTF members concerning DAP highlights and questions | UN/CS/RAI/USAA/DB01/2003-00299 | 2002-Jan- 28 | ||||
| WGARM-co | Appraisal Project-deliverable-e-mail-cover- | received-from-consult-03-May-2003.doc | 2003-apr-03 | ||||
| WGARM-co | Appraisal Project-deliverable- | received-from-consult-03-May-2003.ZIP | 2003-apr-03 | ||||
| WGARM-co | Appraisal\naremco-2003-may-04\Appraisal-Decision-Assist-email-cover-Project-rev-02- | rec-from-consult-03-may-2003.doc | 2003-apr-03 | ||||
| WGARM-co | Appraisal\naremco-2003-may-04\Appraisal-Decision-Assist-Project-rev-02- | rec-from-consult-03-may-2003.doc | 2003-apr-03 | ||||
| UN-Sec | UN-Secretariat-Arms: Standard-Record-Keeping-Metadata-exposure-draft- | -wgarm03264- | Apr-2003.doc | ||||
| WGARM | List of Members-draft-for-02apr2003-update.htm | ||||||
| UNICEF | Proposal Electronic Records Mgmt 26Mar-2003.doc and see below | ram03 | 2003-mar-26 | ||||
| UNICEF | Proposal Electronic-Records-Management-spreadsheet.xls | ram03 | 2003-mar-26 | ||||
| UNICEF | Proposal CS Digital Archive Programme 26 Mar-2003.doc and see below | ram03 | 2003-mar-26 | ||||
| UNICEF | Proposal CS Digital-Archives-Programme-Spreadsheet.xls | ram03 | 2003-mar-26 | ||||
| UNDP | content.policy.doc | ||||||
| UNDP | Announcement of UNDP-content-management-transmittal.html | ||||||
| WGARM | Meeting Minutes - Date: 19 March 2003 | ||||||
| wgarm | Email announcement and links to digital archives project documents | [as of 17 Mar 2003] | |||||
| WGARM | Niwa to CSTF, concerning indicative budget-DAP-Implement | Digital Archives planning | UN/CS/RAI/USAA/DB01/2003-00297 | 2003-jan-17 | |||
| WGARM-co | Archives-Records-Management-Appraisal Matrix-20-jan-2003.xls = excel spread sheet includes a list of : Functions; Sub-Functions; Record Series; Record Series with Related Functions and master data. For zip file download use:RecordsManagementAppraisalMatrix.zip | Consultant prepared : Draft Deliverables for Appraisal Decision Project as of 20 Jan 2003. | 2003-jan-20 | ||||
| WGARM-co | UNPOs Comprehensive Appraisal Decision Assistance Database - Access97-20-Jan-2003.mdb For zip file download use Access97.zip
|
Consultant prepared : Draft Deliverables for Appraisal Decision Project as of 20 Jan 2003. | 2003-jan-20 | ||||
| WGARM-co | Appraisal Database Specifications.doc this is the format and functionality required to keep data current | Consultant prepared : Draft Deliverables for Appraisal Decision Project as of 20 Jan 2003. | 2003-jan-20 | ||||
| WGARM-co | Budget note - Digital Archives Project (DAP) (Implementation | Annex 1 Seven key areas to consider which effect DAP cost Annex 2 Indicative breakdown of DAP Implementation (Pilot) Cost Annex 3 Items to consider for Start up and Recurring costs | 2003-jan | ||||
| WGARM-co | Title & legend pages for draft deliverables [for zip file use Title-and-DB Specs.ZIP ] | Consultant prepared : Draft Deliverables for Appraisal Decision Project as of 20 Jan 2003. | 2003-jan-20 | ||||
| WGARM-cstf | UNPOs Common Services Task Force - 16 Dec 2002. WGARM Powerpoint Presentation Status of Project deliverables with focus on Details, timeframe etc. for Digital Archives Project. CSTF agreed RFP for Strategic Plan to be issued to vendors. [Now expected mid March 2003].See also below | In response to CSTF Coordinator request, DAP project manager also provided some rough estimates for 2003-2005 UNPOs individual budget planning. [for copies contact: dmueller@unicef.org] | 2002-dec-20 | ||||
| WGARM | Projects page for details of DAP documents including the RFI sent to vendors in Oct 2002. | ||||||
| WGARM-CSTF | Report to CS Task Force: Summary Status of WGARM items as of 27 Sept 2002 | [& Nov update] | 27 Sept 2002 | ||||
| ISO | ISO 15489-1 Information and documentation – Records management Part 1 and 2 | Part 1: General –
guidance on managing records of originating organizations, public or
private.
Part 2: Guidelines – implementation guide methodology that will facilitate implementation |
CF-RAI-USAA-DPP-RAM-2005-00076;
CF-RAI-USAA-DPP-RAM-2005-00077 |
2001-Sep-15 | |||
| ICA-SIO | ICA-SIO Appraisal Decision Assistance 1993 Work Shop Table of Contents to all the docs [previously just had posted one consolidated PDF doc] For APPRAISAL CRITERIA - "Considerations when determining what is saved and continually protected" Value: what do we look for? Items that may be involved in Appraisal Decision See RAM/93-149 Word Doc - HTML: | Word and Htm version of | RAM/93-145 | 1993 | |||
| ICA-SIO | APPRAISAL CRITERIA - "Considerations when determining what is saved and continually protected" Value: what do we look for? Items that may be involved in Appraisal Decision See | Word Doc - HTML: RECORD TYPE, IMPORTANCE OF ACTIVITY Documented : Substantive and Facilatative, MAIN SUBJECTS of Special Interest, LEVEL OF OFFICE Keeping the Record, PRACTICAL CONSIDERATIONS,RESEARCH Considerations, FORM & FORMAT (media of Storage) Unconventional, BUSINESS MODEL and Information Systems Planning, CLASSICAL APPRAISAL VALUES: Primary, Evidential, Informational | RAM/93-149 | 1993 | |||
| WGARM | 2003 Sep 07 |
Introduction of
project start to CS Task Force Members "Start-up of WGARM Records Appraisal
Decision Assistance Project – Common Services " 8 Nov 2001
|
Sample
draft memo to be sent by each Participating Agency [PA] to their divisions and
sections introducing the project etc "Identification of main Record Series and
related rules".
|
UN/CS/RAI/USAA/DB01/2001-000?? | 2001 Nov 08 | ||
Click for Upcoming Events
|
Information on Participating Organizations [UN POs] [UN New York Secretariat, Funds and Programmes] |
|
| UNDP | United Nations Fund for Development [was UN Development Programme] |
| UNFPA | United Nations Population Fund [was UN Fund for Populations Activities?] |
| UNICEF | United Nations Children's Fund [was UN International Children's Emergency Fund] |
| UNOPS | United Nations Office of Project Services [was. |
| UN-Sec | United Nations Secretariat |
| CSTF / WGARM | Common Services Taskforce/Working Group on Archives and Records Management |